Reserving Study Rooms in LibCal

What is LibCal and what does it do?

LibCal is the new study room reservation system, which allows you to reserve one of the 33 study rooms around the library for group study or quiet work.

• Loyola Marymount and LMU Loyola Law School students, faculty, and staff can reserve up to two weeks in advance.
• Group study rooms may be reserved for 1-6 people, but groups have priority.
• Each person reserving may book a reservation up to four hours long.
• On the day of your reservation, you must check in within fifteen minutes (before or after the start time) of your reservation, or your reservation will be deleted. Check in using the code as described below, or visit the Information or Circulation Desk on Level 1 for help.
• After making a reservation, you will need to leave one hour between that reservation and any other reservations you make. When working in groups, this is a good opportunity to trade off reserving.
• LibCal will not let you reserve multiple rooms at the same time, but you can reserve multiple rooms on different reservations, as long as they follow the above rules.
• LA County policy currently requires keeping your mask on in the library, including the study rooms, unless you are actively eating or drinking.

Step 1: Reserve a Study Room

From the library website, click on Study Rooms, then Book a Study Room.

Choose the group study room you’d like to reserve. The available times will be displayed in a solid blue, while reserved rooms will have striped red. Each blue box represents 15 minutes.

Reserving a room on the same day can be difficult during the academic semester – if you can, plan ahead and reserve before to get your desired times.

To navigate to another day, click the right or left arrows under the date or click Go To Date. To see all the available rooms on the same day, use the numbered pages at the bottom of the list.

Click on a blue square to select a start time for your reservation. The system will automatically reserve one hour (or whatever time is available, if less than one hour) – you can edit this using the drop down at the bottom of the list. You can also click the trash can next to a time if you want to remove it and start over.

Once you are satisfied with the listed reservation, click Submit Times.

You may see a page like this asking you to agree to share your information. Make sure it is showing your name and information if you are on a shared computer, or you will need to go back and log that person out. Choose the default option to see it fewer times on the same computer, and choose Accept.

On the next page, you will see the details of your reservation. Confirm that information is correct, and read the Terms and Conditions, then Continue.

Your name and email will be pre-populated on the next page. If you are on a shared computer, make sure your name is listed under Full Name. (Sometimes someone else didn’t fully log out of the computer, and you can end up reserving under their account.)

Choose your LMU or LLS status. Your university ID is optional. Once you have answered the questions, Submit your Booking.

Only those with campus access should make a library reservation – a library room reservation does not grant you access to campus. All LMU students, faculty, and staff have campus access. LLS students should reach out to Kathryn Ryan to request campus access – this process can take up to three business days.

Step 2: Check In To Your Reservation

Check your email for a confirmation from LibCal. It should have a subject line like “Your library reservation has been confirmed”. If you reserved a room more than two hours in advance, you will also see a reminder email two hours before your reservation with the subject line “Library room reservation reminder”.

Here is a sample study room confirmation email:

In the email, you will receive a short check in code to enter at check in. If you do not enter this code into the website by fifteen minutes past your start time, your reservation will be deleted as if you had not arrived. If you are not yet in the library, you can click the link in the email to check in within 15 minutes of your start time. Once you have checked in, you will see a confirmation like this:

If you have trouble accessing the code in your email, please visit the Information or Circulation Desk for help at the start of your reservation.