LMU Library News

We Are Hiring a Processing Assistant!


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The William H. Hannon Library is currently looking for a Processing Assistant to join our team. Reporting to the Special Collections and University Archivist, the Processing Assistant will support the processing of the department’s archival collections, including accessioning new collections, rehousing, arranging and describing materials in accordance with DACS standards, editing and creating records in ArchivesSpace, and encoding and uploading finding aids. The incumbent will assist in the training and supervision of work student students assigned to processing tasks, work closely with the digital library team to prepare original materials for digitization, and contribute to the department’s mission, actively participating in its meetings, strategic planning and social media program. The processing assistant will help to staff the front desk and provide reference services and monitoring of researchers as needed. This is a full-time permanent position. The library is committed to achieving inclusive excellence and ethnic and racial diversity among our staff.

Position Specific Responsibilities

  • Assist in the processing of collections by rehousing, arranging and describing materials in accordance with DACS standards; editing and creating records in Archives Space; encoding and uploading finding aids; accessioning new collections according to departmental procedures.
  • Assist in the training and supervision of work study students in appropriate processing activities. Coordinate student project scheduling with the A&SC work study student supervisor.
  • Assist in the staffing of the front desk and provide reference services and monitoring of researchers in the reading room as needed.
  • Oversee the shipping and receiving of special collections materials sent off-campus for digitization, etc., including data entry, condition reporting and photography, packing and shipping. Check in materials upon return.
  • Collect and compile processing statistics.
  • Participate in a departmental culture of preservation, assisting in the identification and recording of preservation issues encountered in the performance of routine duties.
  • Retrieve, prepare and re-shelve archival materials that are being processed, including student assistant projects.
  • Contribute to the mission of the A&SC Department and the Library as a whole, by participating in meetings, planning, program review, and strategic planning as assigned. Participate in the department’s social media program.
  • Perform other duties as assigned or requested.


  • Minimum 3 years related library or archives experience OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.
  • Familiarity with the proper care and handling of special collections.
  • Demonstrated ability to perform detailed work with a high degree of accuracy and to work independently within a framework of assigned responsibilities.
  • Demonstrated computer competencies, including fluency in Microsoft Office Suite.
  • Ability to supervise and train student assistants.
  • Exemplary organizational skills.
  • Exemplary communication skills, both written and oral. Interpersonal skills; ability to work effectively with patrons, co-workers and donors.

Required Education

Typically a Bachelor’s Degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills and abilities. This position offers pre-professional experience working in an academic library; applicants currently in library school or attending library school in the future are encouraged to apply.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Constantly sit, feel, use finger movement, speak clearly, hear conversation, see near and far. Frequently required to stand and walk. Occasionally required to lift, carry and push up to 75 lbs., stoop, kneel, reach high and low, use depth perception.

For more information and to apply, please go to the LMU Jobs portal.